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Legalisation

What is Legalisation of Documents?

Legalisation is the process which has to be completed before a document can be used in a foreign country. The process is in several stages-:

1.   Notarisation

2. Authentication

3. Endorsement

4. Consularisation

Notarisation

Relianze Law Notary Services

1A.  Notarisation- Attesting (witnessing) that you sign a document

If you need to sign a document for overseas use, the Notary Public will:

  • Check the contents of your document and that you understand what it is. The document can be a Power of Attorney, Declaration, Affidavit, Statement or Business Agreement etc.
  • Check your Identity Card/Passport to ensure that your particulars are correctly stated in the document.
  • Witness you sign the document.
  • Sign and place a Notary Public stamp on the document that you signed the document before the Notary Public.
  • Prepare a Notary Certificate to be attached to the document. The Notary Certificate will state that you did attend before the Notary Public and did sign the document in the presence of the Notary Public.
  • Secure your document and the Notary Certificate with a red ribbon and a Notary Seal.

1B. Notarisation- Attesting your document as an Original Document

If you need a document to be certified as an original, the Notary Public will:

  • Check that the document is original.
  • Sign and place a Notary Public stamp on the document to state that it is an original document.
  • Prepare a Notary Certificate to be attached to the document. The Notary Certificate will state that the Notary Public has examined the document and has satisfied himself that it is original.
  • Secure your document and the Notary Certificate with a red ribbon and a Notary Seal.

1C. Notarisation- Attesting your document as a True Copy

If you need a copy of an original document to be certified as a true copy,  the Notary Public will:

  • Compare the copy with the original document to be satisfied that it is a true copy.
  • Sign and place a Notary Public stamp on the copy of the document to state that it is a true copy of the original document.
  • Prepare a Notary Certificate to be attached to the copy of the document. The Notary Certificate will state that the Notary Public has examined the document and has satisfied himself that it is a true copy of the original document.
  • Secure your document and the Notary Certificate with a red ribbon and a Notary Seal.

Authentication

Many countries require notarised documents to be authenticated by the Singapore Academy of Law (SAL). The SAL is the authority that certifies that the Notary Public is appointed to notarise documents. The process is as follows:

  • The Notary Public will submit the notarised document to the SAL for authentication.
  • The SAL will check the Notary Certificate to ensure that it is genuine and correct.
  • The SAL will prepare an Authentication Certificate.
  • The SAL will secure the Authentication Certificate, the Notary Certificate (with the notarised document) with a green ribbon and Authentication Seal.

We will arrange for your document to be authenticated by the SAL.

Endorsement

Embassies and consulates, generally, will only accept notarised and authenticated documents that are endorsed by the Ministry of Foreign Affairs, Singapore (MFA). The process is as follows:

  • The Notary Public will submit the notarised and authenticated document to MFA for endorsement.
  • The MFA will check that the SAL’s Authentication Certificate is genuine.
  • The MFA will place its endorsement on the Authentication Certificate.

We will arrange for your document to be endorsed by the MFA.

Consularisation

The notarised, authenticated and endorsed document has to be submitted to an Embassy, High Commission or Consulate of the country in which you intend to use the document. Different countries have different requirements. Some may require a form to be filled up and/or provide copies of the notarised document. Others may additionally require a letter from a director of your company explaining the purpose of consularising a document.

The consularisation process may be an endorsement with a stamp or a security sticker or a certificate attached to the submitted document.

We will arrange for your document to be consularised.